Posted in Business
Creating New Divisions In Your Business
As your business grows you will find yourself needing to diversify roles more than in a new company. When a company is smaller it is easier to manage and it is not too demanding to expect one member of staff to work across a range of different roles.
As a business grows, however, specialisation becomes a necessity to improve efficiencies and get the most out of your business. Creating new divisions within your company should in theory be very simple, but there is actually a great deal more to think about. This article considers some steps to creating divisions within your company.
Plan and Analyse
The most important part of making divisions within your company is to create a good plan before you begin. If you simply say ‘this person is now the go to for all design’ then your new staff member could be immediately inundated with demands for letterheads, logos, brand designs, posters and more.
Having a plan that states exactly what will be completed by the new design team and the time frames for expected work completion, however, will ensure that everyone knows where to start in the new system and how to make most efficient use of it. Planning is very important both to determine the areas that really need to be specialised and to implement a smooth shift of systems. It is often worth consulting a business coach to help you to determine these areas for improvement because experience is often the best teacher with regards to creating divisions.
Before you begin the transition to a new division or department, it is very important to understand how this department will fit in with your company’s organisation and records. Forming a new department will immediately complicate elements of your business, so it is important to ensure that you have a solid plan for organisation in place before you begin. You will need to consider information management systems to prevent unnecessary duplication, confused accounts and incorrect file types. Organisation is important within all companies and should certainly be reassessed whenever you are creating a new division.
Invest in Good Equipment
Investing in the right equipment when creating divisions is very important because this will ensure that you are able to achieve the goals of your departments effectively. When staff are multi-tasking and spending only small amounts of time on high demanding and specialised software systems, it is generally acceptable to continue with unspecialised computers. If you are creating a design branch of your company, however, it is very important to make the correct investments in technology and in software. Cutting corners at this point will generally reduce the quality of output by a fairly significant level because any delays will affect the entire stream of work throughout the day instead of only over short periods.
Accountancy is another division wherein a slow system can have a very negative effect on the capabilities and efficiencies of the company. Providing the correct and necessary systems from the start will help to make the investment of a new staff member or division worthwhile.